{"id":74098,"date":"2023-06-23T17:06:02","date_gmt":"2023-06-23T15:06:02","guid":{"rendered":"https:\/\/krm.swiss\/e-mail-archiving-landmark-ruling-by-the-ecthr\/"},"modified":"2023-06-23T17:06:02","modified_gmt":"2023-06-23T15:06:02","slug":"e-mail-archiving-landmark-ruling-by-the-ecthr","status":"publish","type":"post","link":"https:\/\/krm.swiss\/en\/e-mail-archiving-landmark-ruling-by-the-ecthr\/","title":{"rendered":"E-mail archiving: landmark ruling by the ECtHR"},"content":{"rendered":"

Following the landmark ruling of the European Court of Human Rights<\/a> (further sources at the end of the article) on the subject of “private e-mail use”, it should be clear that it is imperative to comprehensively regulate e-mail use in the company (legally, organizationally, technically).<\/p>\n

Here are the 10 most important “Anti Patterns” for correct e-mail archiving (or: how I must not behave under any circumstances.):<\/p>\n

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  1. Let your IT department introduce an email archiving system through the back door because a license can be purchased cheaply from a SW vendor.<\/strong><\/li>\n
  2. Do not issue directives regarding the use of email and the retention of email.<\/strong><\/li>\n
  3. Do not, under any circumstances, inform your employees about email archiving. Keep everyone guessing about the purpose of the archived email.<\/strong><\/li>\n
  4. Allow unrestricted private use of your email infrastructure. Yes encourage MA to send and receive private emails.<\/strong><\/li>\n
  5. Archive all emails from all employees permanently for at least 10 years and don’t think about how to collect (delete) them later.<\/strong><\/li>\n
  6. In the event of a disaster, create backup tapes and store them off-site with your archive provider for an indefinite period of time.<\/strong><\/li>\n
  7. Recycle email addresses and forget about an identity management system.<\/strong><\/li>\n
  8. Implement a “Google Like” search for the email archive.<\/strong><\/li>\n
  9. Allow your MAs to maintain personal email archives (e.g. MS PST containers).<\/strong><\/li>\n
  10. Don’t worry about the integrity and immutability of the email data in the archive.<\/strong><\/li>\n<\/ol>\n

    Download the full presentation by D. Spichty:<\/p>\n

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